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22—Lancaster Farming. Saturday, March 17, 1973
A
from Local Ag Teachon:
This is Part I of a two-part
series prepared by Charles
Ackley. Young Farmer advisor
at Ephrata Area High School.
Part II will be presented next
week.
Parliamentary Procedure
and Meetings
Meetings, like birth, death, and
taxes, are the common lot of
man Perhaps more clearly put
by one farmer, “it’s the nature of
the beast ”
Meetings have become a more
and more important necessity in
our modern society. Rural
leadership has become especially
essential during these times of
technological change and crisis.
However, the actual conduct of
these necessary and important
meetings may cause additional'
crisis for the organization if an
efficient and democratic system
is not followed Everyone in a
meeting should have a basic
knowledge of parliamentary
procedure
The chairman should be
especially knowledgable so that
Thoughts
in Passing
he can lead the group properly.
However, it is equally as im
portant for everyone else in the
group to know how to participate
effectively and democratically.
Perhaps you have questions
concerning certain business
meeting procedures What is a
typical agenda? How is it con
ducted 7 What motions are in
order 7 How are they handled?
The chairman is responsible
for employing these' techniques
so that the business of the
meeting is disposed of smoothly
and democratically.
Parliamentary law is not difficult
and should always be considered
as your servant. Remember that
the rules were made for man and
not man for the rules.
The agenda or order of
business outlines the meeting and
establishes a logical sequence of
events When an organization
does not have its own adopted
order of business, according to
Robert’s Rules, the following is
the order*
(1) Reading the minutes of the
previous meeting and their ap
proval
ii» (i I tti c* i *>r'i imi ■> *
Charles Ackley
(2) Reports of boards and
standing committees.
(3) Reports of special com
mittees
(4) Special orders.
(5) Unfinished business and
general orders.
(6) New business
The official parliamentary law
reference in most circles is
Robert’s Rules of Order by Henry
M Robert. However, there are
many other excellent references
that come in the form of charts,
cards, leaflets and books. One of
these handy references should be
available to the organizations
parliamentarian so that he can
make immediate decisions
concernifng any one of the-44
motions as the meeting
progresses smoothly.
The big question is, how is
parliamentary procedure em
ployed as our servant to keep the
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meeting moving smoothly. The
following order of business and
sample forms in parliamentary
procedure may be helpful;
? 1. CALL TO ORDER
The president stands and calls
the meeting to order at the
designated time.
One tap of the gavel.
“The meeting will please come to
order.”
Waits for perfect order. Ascer
tains if a quorum is present.
11. READING AND APPROVAL
OR IyiINUTES
“The Secretary will read the
minutes of the preceding
meeting.”
The secretary stands to read the
minutes.
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"Are there any corrections?”
“There being none, the minutes
stand approved as read.”
If any corrections have been
made; “If there are no further
corrections, the minutes stand
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m vr
approved as corrected.”
111. STATEMENT OF
TREASURER
“Are there any questions? This
report was read for your in
formation and will be placed
on file.”
No action is taken on the
unaudited report of the
treasurer.
IV. CORRESPONDENCE
Bills - action is taken on their
payment.
(Continued on Page 23)
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