— Lancaster Farming, Saturday, January 23,1971 8 Garden Spat Young Farmers Study Farm Record Systems By Mrs. Charles McSparran Farm Feature Writer The Garden Spot Young Farmers meeting was held at tiie Garden Spot Senior High School Tuesday night with Vo ag teacher, Don Robinson, speaking on “Farm Record Fil ing Systems ” Young Farmers’ president John Campbell called the meet ing to order and conducted an election of officers. New offi cers will be announced at the annual banquet February 19. James Hall, a science teacher, will speak at the banquet Tuesday’s meeting, the first in a series of six meetings on basic records and how they can be used, was attended by about 50 persons from townships sur rounding New Holland. Wives •f the members were included in the meeting,'.since many wives keep the farm records. Robinson -said am organized filing system is essential. ■■ First, we must-decide'what ket, telephone and perhaps a 1 records to 'keep. Records are fpr market report' and a necessary for 'income tax pur- typewriter if you can use it. ‘ noses, to obtain credit, for government subsidies such as Andy Stoltzfus exhibited his gasoline tax refunds, to allow our drawer filing cabinet of for a division of profits or to fs^ ls3 records from which Suc re ake an accounting to the land- pessful Farming magazine used lord, to measure progress from ideas Robinson considered year to year, to improve busi- Stoltzfus’ record system very ness efficiency and to budget ine family living expenses. From these records, it can be determined which enterprises are profitable and if there are unprofitable ones. He advised investing in at least a two-drawer filing cabi net. Suit the number of filing units to your needs. He had on exhibit two 28 inch deep filing units with a smooth 30 inch by seven foot door across the top to form a roomy, conveni ent, inexpensive desk. Basic equipment for the farm office should include a desk, two chairs, filing cabinet, a good lamp, book shelves, calen dar, pencil holder and sharpen er, bulletin board, adding ma chine or calculator, waste has- Don Robinson, Vo-ag teacher at Garden Spot High School, makes a point at Tuesday night’s meeting on farm records. Help Us Serve You If your organization didn’t make our farm calendar this week, it’s not because we don’t like you or your or ganization. We may have missed it in the rush. Or maybe you for got to tell us. Either way, we’d like to extend our farm community service to you. To get on the Farm Calendar, remind us by calling 394-3047 or 626-2191 or by writing to Lancaster Farming, 22 E Mam St, Lititz, Pa. 17543. And help us serve you better. Garden -Spot Young. Farmers discuss farm record-filing systems'. In foreground, left to right-, Mr. and Mrs. Mark Yoder, Robinson also exhibited vari ous kinds of filing folders, di viders, labels and an inexpen sive storage file. He said papers should be stapled together in stead of fastened with paper clips, as they become bulky and cling to other papers when papers aie removed from the 1 file. He suggested having a handy index to the file and numbering all things on file and cataloguing them by number so as to have everything readily accessible He advised keeping a wastebasket handy and throw ing away everything possible so as to have an active file. Trans fer permanent reference ma terial to a storage file. The location of the office is Robert Martin, Mr. and'Mrs. - Eberly. ‘ ''costs, cash and non-cash, cost#, important. Some people fmd used one can 'determine what also pro-rated 'cosfe-Allcosts them more convenient itt a,-amount Of fertilizer to use.--' . should be takeri room in the barn but others Hoine, business and : tionr to get mi accurate picture prefer them in the house, es- tion records canlbe kept bn file, of your farm operation, pecially if the housewife keeps “under - business categories' . 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