Pogo Four
Buckley Amendment
(Continued from Page 3)
When information on a student must
be shared outside the University ALL
persons, agencies, or organizations
desiring access to the records of a
student shall be required to sign a
written form to be kept permanently
with the file of the student indicating
specifically the legitimate educational
or other interest in seeking this in-
formation. This form will be available
solely to the student and to the
University officer responsible for the
record as a means of auditing the
operation of the record system.
Exceptions to this are (C) through (1 ).
C. Disclosure to Other Educational
Institutions:
Disclosure of appropriate academic
records may be made to officials of
other educational institutions to which
the student has applied and where he
she intends to enroll, upon the con
ditiion that the student shall be en
titled to notification of such transfer
and a copy of such record.
record.
D. Disclosure Pursuant to Judicial
Order:
Information concerning a student
shall be released if properly sub
poenaed pursuant to a judicial,
legislative, or administrative
proceeding. Effort will be made to
give advance notice to the student of
such an order before compliance by
the University.
E. Disclosure Pursuant to Requests
for Financial Aid:
Necessary academic and-or financial
student records may be disclosed
WITHOUT the student's prior consent
in connection with the student's ap
plication for, or receipt of, financial
aid.
F. Disclosure to Federal and State
This policy shall not preclude access
to student records by authorized
federal and state officials in con
nection with the audit and evaluation
of federally supported education
programs or in connection with the
enforcement of federal and state legal
requirements which relate to such
programs. Except when collection of
personally identifiable data is
specifically authorized by federal and
state law, any data collected and
reported with respect to an individual
student shall not include information
(including Social Security number)
which would permit the personal
identification of such student.
G. Disclosure Under Emergency
Conditions:
On an emergency basis information
abouta student may be released by 'a
designated officer of the University
when that information is necessary to
protect the health or safety of •a
student.
H. Disclosure to Educational
Agencies or Institutions:
Information which will not permit
the individual identification of
students may be released to
organizations of educational agencies
or institutions for the purpose of
developing, validating, and ad
ministering predictive tests and
measurements. Similarly, in
formation may be released to ac
crediting organizations in order to
carry out their. accrediting functions.
I. Disclosure to Parents of Depen
dent Students:
Information concerning a student
who is dependent (as defined in the
Internal Revenue Code of 1954) may be
released to that student's parents. The
Internal Revenue Service defines a
dependent student as one who attended
an educatiional institution full-time for
any five (5) calendar months of a tax
"ided - e than
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rights as a student, and to provide an
opportpnity for the correction or
deletion - - of any such inaccurate,
misleading, or otherwise inap
propriate data contained therein. The
substantive judgment of a faculty
member about a student's work,
expressed in grades and-or
evaluations is not within the purview
of this right to challenge. The
The student is entitled to challenge challenge should be submitted to the
and-or add to the factual basis of any appropriate University officer (see
record entry contained in records, VI) in whose area of responsibility the
films, and-or data. The purposeof this - questioned material is kept. The
challenge is to insure that such entries University officer is authorized to
are not inaccurate or misleading, or in rectify the entry and so notify the
violation of his•her privacy or other student without a hearing if such a
one-half of his-her support as claimed
by, the parents on, their income tax
statement. For purposes of this policy.
the assumption. unless individually
certified to the contrary under the
criteria above, will be that un
dergraduate students of the Univer
sity are dependent students.
VIII. CHALLENGE OF
RECORD ENTRY
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course of action is warranted. The
designated officer will provide the
student with an opportunity for both a
written and personal challenge to the
questioned entry and will determine
whether or not the material is
defective in a manner justifying its
correction or removal from the
records. The student's written
statement of challenge regarding the
content of the record will remain a
part of that record regardless of the
outcome of the challenge.
An advers.e decision may be ap-
pealed in writing by the student to the
Provost of the University and finally to
the President of the Universit
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$2.80
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